How to use Alpha Events
Eleven steps from sign-up to an event that runs like clockwork — each one takes minutes, not days.
- 1
Jump in: account & organization
Sign up, name your organization, invite your team — two minutes later you're in the backoffice. No setup calls, no credit card, no fine print.
- Register via "Sign up now" — it's free
- Name your organization and invite your team
- Pick your language (DE/EN) — and you're in
- 2
Your event takes shape
Name, date, location — that's all your first event needs. From here on everything docks onto it: lineup, guestlist, map, point of sale.
- Backoffice → Events → New event
- Add a description and cover — the base is done
- Set the public slug your visitor app will live at
- 3
Build a lineup that excites
Drag your acts onto stages and days. Clashes are obvious at a glance — and your visitors see every change live.
- Create or import artists
- Drag slots into place by stage and time
- Publish the timetable or export a printable version
- 4
Booking without spreadsheet chaos
Requests, fees and status in one place — and your artists negotiate right in the portal themselves. All you do is hit confirm.
- Wishlist = invitation: artists see it instantly in the portal
- Artists propose fee, tech needs and preferred slot themselves
- One click confirms — lineup and guestlist follow automatically
- 5
Your own festival app
Interactive map, artist matcher, info pages and announcements — in your own look, no app store needed. Your visitors will love it.
- Customise design, backgrounds and content
- Draw a map with stages, food and stalls
- Enable the matcher — visitors swipe their own lineup
- 6
Power for the whole site
Right on your festival map: place consumers, hook up generators and distros — the cables lay themselves, and the colours show at once where the power is enough.
- Backoffice → Power planning → open your festival map
- Import stages, bars & food trucks from the site plan or drag them onto the map
- Hit Auto-plan ⚡ and hand the material list as CSV to your rental company and electrician
- 7
Guests in, news out
Self-service guestlists with QR passes and a scanner at the door — plus double opt-in newsletters that actually arrive.
- Share links — guests add themselves
- Check in at the door via QR scanner with PIN
- Send campaigns and watch open rates live
- Sell tickets in your own shop and scan them at the door by phone
- 8
Org under control: tasks & shifts
Kanban boards for everything that needs doing, a shift plan for everyone pitching in — and your crew applies to open shifts in the portal themselves.
- Drag tasks across board columns
- Plan and assign shifts across multiple days
- Crew and helpers apply in the portal themselves
- 9
Registers on, cash gone
Registers for bar, entry and merch with SumUp card and tips — plus NFC wristbands across the grounds: top up, pay, pay out.
- Create products and registers for bar, door & merch
- SumUp card, tips and live revenue at a glance
- Register, top up and pay out NFC wristbands
- 10
Appointments & budget in view
A team calendar with ICS invites and automatic reminders — next to plan vs. actual for costs and income, with live POS revenue counting itself in.
- Plan appointments, reminders go out automatically
- Compare costs and income plan vs. actual
- File invoices or let AI read them out
- 11
Listen and grow
Ask visitors for feedback with surveys and let volunteers, food trucks and artists apply to you directly — multi-step forms in your own design.
- Share surveys and follow results live
- Share application forms as a link or embed them via iframe
- Turn an application into a person with one click
Still have questions? Let's set it up together.
Sign up right away or book a guided demo call below.
Get a guided tour of the software
Book a free video call. We'll show you live how to set up your event with Alpha Events — and answer every question.